Page 23 - 2025 Communications Plan

REMARKS

flow chart

APPROVAL

INITIATION PRODUCTION DAY OF EVENT

COPYWRITING PIO meets CM’s
RQR acquires PIO drafts copy 30 min prior to
approval for for talking points start time to
event remarks based on P&P for hand off binder
from CMO District-specific to CM’s and
protocols. review timeline
and logistics.
CCO confirms
CM attendees SME review (if
and speaker needed) CMO speak at
availability event per
timeline and P&P
CMO & MCDM for
RQR submits review/approval District-specific
request to PIO protocols.
via Comms
Request Form.
Includes media CM PIO/APIO collects
A/V needs, and review/approval binders after
information for (sent individually) speaking
drafting engagement.
purposes.
PIO/APIO
prepares binders
Media reserves for use at event.
equipment and CCO builds
schedules staff backup set of
binder(s).
RQR sends event
timeline to
PIO/APIO

STANDARD TURNAROUND TIME: 1 WEEK
KEY

APIO: Assistant Public Information Officer CM: Councilmember P & P: Policies & Proceedures
A/V: Audio Visual CMO: City Manager’s Office PIO: Public Information Officer
CC: Constant Contact GD: Graphic Designer RQR: Requestor
CCO: City Clerk’s Office MCDM: Media & Communications Division Manager SME: Subject Matter Expert