Page 21 - 2025 Communications Plan

MAYOR’S MESSAGE

flow chart

INITIATION PRODUCTION QA/QC

APPROVAL GRAPHICS COPYWRITING APIO confirms
PIO reviews PIO submits PIO drafts copy links, dates,
calendar and graphics/image for messages grammar, format.
shares proposed request to GD Submits test to
topics to ACM PIO/MCDM
and MCDM for SME review (if approval
approval. GD sends needed)
graphics to APIO sends CC
MCDM for
PIO shares topics review/approval CMO & MCDM test to
with Mayor to get review/approval PIO/MCDM for
approval
approval.
GD sends
approved Mayor
graphics to review/approval
PIO/APIO
PUBLISHING
APIO translates
to ESP
APIO finalizes
and schedules
PIO/APIO builds release in CC
draft in CC
CC publishes
release
PIO/APIO builds
and schedules
social media Webmaster
posts with CC uploads to
Link. MoVal.org

STANDARD TURNAROUND TIME: 1 MONTH
KEY

PIO: Public Information Officer
AP IO: A ssistant Public Inf or mation Offic ESP: Sp anish L an gua ge P IO: Public Inf or mation Offic er
ESP: Spanish Language
APIO: Assistant Public Information Officer er
CC: Constant Contact
RQR: Requestoror
GD: Gr
aphic Design
C C : C onstant C onta c t GD: Graphic Designer RQR: Request
er
CMO: Cit y Mana ger ’ s Offic MCDM: Media & C ommunications Division Mana ger SME: Subject Matter Expert
CMO: City Manager’s Officee
MCDM: Media & Communications Division Manager